The FLRC Board formally adopted the following COVID-19 race safety precautions at its January 2021 board meeting and updated them in April 2021. They outline the precautions that the club expects all race directors and participants to take.
- All runners must pre-register online and provide a phone number that could be used for contact tracing. To reduce physical interactions, there will be no day-of-race signups.
- Races (or start waves, for races with more participants or multiple distances) will follow current New York State and county health department guidelines.
- As part of registration, all runners must agree to the following statements:
- On the day of the race, I will check my temperature and not participate in the race if my temperature is above normal.
- I will stay home and not participate in the race if I have felt ill within 7 days of the race, even if I am fully vaccinated.
- Unless I am fully vaccinated, I will stay home and not participate in the race if I have been exposed to a person who has tested positive for COVID-19 within 14 days of the race.
- I will stay home and not participate in the race if I have tested positive for COVID-19 unless it has been at least 14 days and I have subsequently tested negative.
- I will bring a mask and, unless I am fully vaccinated, wear it before and after the race, and at the start until I am no longer near others.
- Online registrations will include this additional waiver text:
In addition to the foregoing, I agree to abide by all of FLRC’s instructions aimed at preventing the spread of COVID-19 at FLRC events. I understand that, even with these instructions in place, there remains a risk that I could contract COVID-19 at an FLRC event. I further understand that contracting COVID-19 may lead to serious illness or death. I voluntarily assume these risks, and I hereby release and discharge FLRC from any claim, cause of action, or demand relating to any injury or loss connected to COVID-19 or any other illness that I may contract at an FLRC event.
- In the event that state, county, or other guidelines require it, or if the FLRC board or the race director feels that local infection rates warrant it, the event will be canceled, and entry fees will be refunded.
Before Coming to the Race
- If runners or volunteers feel the slightest bit ill, and particularly if they’re running a temperature, they should stay home, even if they are fully vaccinated!
- Everyone should bring their own hand sanitizer or sanitizing wipes.
- Everyone should try to use the bathroom before leaving for the race.
- Everyone must have a mask available, even if they are fully vaccinated.
- As much as it pains us to say this, people who are not members of the same household should not carpool to the race unless all individuals are fully vaccinated.
- Runners should plan to arrive at the race not less than 30 minutes before the start because bib pickup may take longer than normal.
Before the Race Starts
- During race setup, volunteers who are not fully vaccinated must wear a mask and stay at least 6 feet away from other volunteers. If driving to different parts of the course is necessary, volunteers will drive separately unless they are fully vaccinated.
- Any volunteers preparing food must be masked and employing appropriate hand hygiene while working with food.
- At all times before the race, runners who are not fully vaccinated must wear a mask and maintain a minimum of 6 feet from other participants. If the weather is cold or wet, runners should stay warm in their cars or by jogging.
- To the extent possible, race activities will take place under the open sky for maximum ventilation. If protection from the weather is necessary, a covered pavilion or temporary canopy may be used, and runners and volunteers must remain masked and 6 feet apart while inside. Entirely enclosed spaces should be avoided whenever possible.
- A single masked and gloved volunteer (preferably fully vaccinated) will hand out bibs while maintaining as much distance as possible. Runners must maintain the appropriate 6-foot distance while waiting in line. Hand sanitizer will be provided at bib pickup.
- A prominently posted sign at bib pickup will reiterate the statements from registration.
- All volunteers providing assistance will be directed to do so while maintaining that 6-foot distance.
- The race director will, to the best of their ability, ensure that whoever is responsible for providing access to bathrooms is cleaning and disinfecting them according to New York State guidance.
- At any time, if a runner or volunteer doesn’t comply with these guidelines, the race director should be notified and will reiterate the guidelines to the person in question. If that person fails to comply, they will be asked to leave. If they continue to defy the race director’s request, they will be disqualified from the race and reported to the FLRC board for possible banning from future club events.
During the Race
- To the extent possible, the race director will try to design the course to reduce interaction between runners (preferring loops to out-and-backs).
- At the start, the race director will line up runners by anticipated speed, with the fastest runners in the front to reduce passing during the race. To the extent possible, runners should maintain a 6-foot distance from one another at the starting line.
- If the race has more than runners than are allowed by current New York State guidelines for an outdoor gathering, or if it has multiple distances, a wave start approach will be used that meets the current New York State guidelines. Waves will be separated by enough time to reduce runner interaction on the course.
- Runners who are not fully vaccinated should continue to wear their masks after the start and until they have established some distance from others around them. At that point, they may remove their masks but must keep them available for quick re-application as needed.
- There may be a reduced number of aid stations with water, and any food provided during the race must be in individual packaging. Runners are encouraged to carry their own water or leave it on the course—race directors may provide a table to hold personal bottles.
- To the extent possible, runners should try to avoid running directly behind another person. When feasible, runners should run side-by-side or leave space between runners in front.
- Timers, course marshals, and other volunteers who are not fully vaccinated must wear masks and maintain 6 feet of distance from one another at all times.
After the Race
- At all times after the race, runners who are not fully vaccinated must wear a mask and maintain a minimum of 6 feet from other participants.
- Post-race food and drink must be in individual plastic bags or bottles, or similar individual packaging (such as yogurt cups, chocolate milk cartons, foil cream cheese packets, and so on), or adhere to state guidelines surrounding catering of outdoor events. Participants should be encouraged to bring their own water bottles to cut down on waste.
- Awards should either be given out individually or, if a post-race award ceremony is desired, the race director should remind runners that they must be wearing masks and maintaining a 6-foot distance.
- No results will be posted at the race to eliminate people crowding around to see how they did. If possible, live results will be available via the Webscorer system during the race. All results will be made available online as soon as possible after the race, with notification sent to all pre-registered runners.
- During race breakdown, volunteers who are not fully vaccinated must remain masked at all times. If driving is necessary, volunteers must drive separately unless they are fully vaccinated.
- Through its results, FLRC will maintain a list of all runners who actually attended the race, along with phone numbers, that can be provided to public health authorities in case contact tracing is required.
Public-Facing Text for Race Pages and Other Runner Communications
Per FLRC policy, all runners must abide by these COVID-19 safety precautions:
- Online pre-registration is required (there is no day of race registration!), and you must be able to respond affirmatively to the safety questions asked during registration.
- If you feel in the slightest bit ill or are running a temperature, stay home!
- Make sure to bring a mask or buff.
- Please do not carpool to the race with people who are not part of your household unless everyone is fully vaccinated.
- Plan to arrive at least 30 minutes before the race; bib pickup may be slower than normal.
- Unless you are fully vaccinated, you must wear a mask and maintain a minimum of 6 feet from other participants. Stay warm in your car or by jogging.
- Wear your mask at the starting line and, once the race begins, until you have established some distance from others around you. At that point, you may remove your mask but must keep it available for quick re-application as needed.
- Aid stations may be limited. Bring your own liquids and food if necessary.
Finally, please note that if a runner doesn’t comply with FLRC’s COVID-19 Race Safety Precautions as outlined above, the race director should be notified and will reiterate the guidelines to the person in question. If that person fails to comply, they will be asked to leave. If they continue to defy the race director’s request, they will be disqualified from the race and reported to the FLRC board for possible banning from future club events.