- All runners must pre-register online and provide a phone number that could be used for contact tracing. To reduce physical interactions, there will be no day-of-race signups.
- Races (or start waves, for races with more participants or multiple distances) will follow current New York State and county health department guidelines.
- As part of registration, all runners must agree to the following statements:
- On the day of the race, I will check my temperature and not participate in the race if my temperature is above normal.
- I will stay home and not participate in the race if I have felt ill within 7 days of the race, even if I am fully vaccinated.
- Unless I am fully vaccinated, I will stay home and not participate in the race if I have been exposed to a person who has tested positive for COVID-19 within 14 days of the race.
- I will stay home and not participate in the race if I have tested positive for COVID-19 unless it has been at least 14 days and I have subsequently tested negative.
- I will bring a mask and, unless I am fully vaccinated, wear it before and after the race, and at the start until I am no longer near others.
- Online registrations will include this additional waiver text:
In addition to the foregoing, I agree to abide by all of FLRC’s instructions aimed at preventing the spread of COVID-19 at FLRC events. I understand that, even with these instructions in place, there remains a risk that I could contract COVID-19 at an FLRC event. I further understand that contracting COVID-19 may lead to serious illness or death. I voluntarily assume these risks, and I hereby release and discharge FLRC from any claim, cause of action, or demand relating to any injury or loss connected to COVID-19 or any other illness that I may contract at an FLRC event.
- In the event that state, county, or other guidelines require it, or if the FLRC board or the race director feels that local infection rates warrant it, the event will be canceled, and entry fees will be refunded.
Before Coming to the Race
- If runners or volunteers feel the slightest bit ill, and particularly if they’re running a temperature, they should stay home, even if they are fully vaccinated!
- Everyone must have a mask available, even if they are fully vaccinated.
- Runners should plan to arrive at the race not less than 30 minutes before the start because bib pickup may take longer than normal.
Before the Race Starts
- During race setup, volunteers who are not fully vaccinated must wear a mask and stay at least 6 feet away from other volunteers. If driving to different parts of the course is necessary, volunteers will drive separately unless they are fully vaccinated.
- Any volunteers preparing food must be masked and employ appropriate hand hygiene while working with food.
- At all times before the race, runners who are not fully vaccinated must wear a mask and maintain a minimum of 6 feet from other participants.
- To the extent possible, race activities will take place under the open sky for maximum ventilation. If protection from the weather is necessary, a covered pavilion or temporary canopy may be used, and runners and volunteers must remain masked and 6 feet apart while inside unless they are fully vaccinated.
- A fully vaccinated (or masked and gloved) volunteer will hand out bibs. Runners who are not fully vaccinated must maintain the appropriate 6-foot distance while waiting in line.
- All volunteers providing assistance who are not fully vaccinated will be directed to do so while maintaining that 6-foot distance.
- The race director will, to the best of their ability, ensure that whoever is responsible for providing access to bathrooms is cleaning and disinfecting them according to New York State guidance.
- At any time, if a runner or volunteer doesn’t comply with these guidelines, the race director should be notified and will reiterate the guidelines to the person in question. If that person fails to comply, they will be asked to leave. If they continue to defy the race director’s request, they will be disqualified from the race and reported to the FLRC board for possible banning from future club events.
During the Race
- At the start, the race director will direct runners to line up by anticipated speed, with the fastest runners in the front to reduce passing during the race. To the extent possible, runners who are not fully vaccinated should maintain a 6-foot distance from one another at the starting line.
- If the race has more runners than are allowed by current New York State guidelines for an outdoor gathering, or if it has multiple distances, a wave start approach will be used that meets the current New York State guidelines. Waves will be separated by enough time to reduce runner interaction on the course.
- Runners who are not fully vaccinated should continue to wear their masks after the start and until they have established some distance from others around them. At that point, they may remove their masks but must keep them available for quick re-application as needed. In track races, runners who are not fully vaccinated may remove masks before the start and put them on after the finish.
- There may be a reduced number of aid stations with water, and any food provided during the race must be in individual packaging. Runners may also wish to carry their own water or leave it on the course.
- Timers, course marshals, and other volunteers who are not fully vaccinated must wear masks and maintain 6 feet of distance from one another at all times.
After the Race
- At all times after the race, runners who are not fully vaccinated must wear a mask and maintain a minimum of 6 feet from other participants.
- Awards should either be given out individually or, if a post-race award ceremony is desired, the race director should remind runners that they must be wearing masks and maintaining a 6-foot distance if they aren’t fully vaccinated.
- If possible, live results will be made available via the Webscorer system during the race. All results will be made available online as soon as possible after the race, with notification sent to all pre-registered runners.
- During race breakdown, volunteers who are not fully vaccinated must remain masked at all times. If driving is necessary, volunteers must drive separately unless they are fully vaccinated.
- Through its results, FLRC will maintain a list of all runners who actually attended the race, along with phone numbers, that can be provided to public health authorities in case contact tracing is required.